- Plexus Online is a private information system.
- Access to Plexus Online is allowed only to organizations and individuals who have been given explicit permission by Plexus Systems to do so, and who have a valid user ID and password. Public access is strictly forbidden.
- Any and all attempts at intrusion will be tracked down and pursued.
- Any and all attempts at intrusion will be prosecuted to the full extent of the law.
- It is strictly forbidden to attempt to break into, attempt to crack passwords on, or scan for weaknesses in, any networking equipment, servers, PCs, software, or databases owned or operated by Plexus Systems.
- The use of Plexus Systems resources for anonymous web proxy services is forbidden.
- It is strictly forbidden for anyone to use Plexus Online, or any other Plexus Systems hardware or software, for purposes other than the designed intent.
- All data in Plexus Online is confidential and proprietary.
- Users may log into Plexus Online only with their own User ID.
- Plexus Online users may use the Plexus Online software only in a manner that conforms to the normal operation of the software using the standard Plexus Online user interface (by clicking on menu items, entering information, clicking on buttons, responding to prompts, etc.).
- Plexus Online users may only view/change information in Plexus Online that they have been given specific permission to view/change by their company management.
- Plexus Online users may not access other companies’ data without approval from both Plexus Systems and the other company involved.
- In the highly unlikely event that any accidental breakdown or relaxation in security should occur, it is the responsibility of the Plexus Online user to report it to company management or Plexus Systems immediately.
Privacy and Confidentiality: All company and personal data stored in Plexus Online is considered and
treated as confidential and proprietary at all times. No company or personal data is copied, communicated,
sold or shared with third parties outside Plexus Systems and its trusted affiliates.
The policies documented here are in addition to any policies that may be implemented by a user’s employer.
In cases where the employer’s policy conflicts with this policy, or where this policy is more restrictive,
then this policy is authoritative. In cases where the customer policy is more restrictive, it must be
considered authoritative.
The Chief Security Officer of Plexus Systems will deal with all violations of this policy on an individual
basis. In most cases, the Chief Security Officer, Project Manager, or other Plexus Systems employee will
contact someone of authority at the company site regarding the breach of Plexus Systems policy by an employee of that company.
Plexus Systems may contact law enforcement officials, as determined by the Chief Security Officer.
If you have any questions concerning the acceptable use of Plexus Systems resources, please contact Plexus Systems at 248-391-8000.
In this context, electronic mail (e-mail) refers to all e-mail making use of any Plexus Systems resources,
regardless of the source of the e-mail or the owner of the e-mail server being accessed. It includes all
aspects of e-mail systems, including client and server software, and even the network equipment and lines
on which the messages may travel. If any Plexus Systems resources are being used for the receipt or
transmission of e-mail, this policy applies. Usage not mentioned in the following list is considered acceptable.
- All e-mail passwords, user accounts, and messages residing on Plexus Systems-owned servers are the property of Plexus Systems and are considered confidential.
- Users are not to expect any privacy rights on e-mail messages that make use of Plexus Systems resources. This holds true even if the employee is using third party client software to check e-mail held on a non-Plexus Systems server. If any Plexus Systems resources are in use, even network resources, the contents of e-mails must be considered to be accessible by Plexus Systems and its customer organization.
- User e-mail messages can be viewed for the purposes of employee monitoring only with the explicit permission of the Plexus Systems Chief Security Officer, the Plexus Systems CEO, or an official of the customer with appropriate authority (this authority may need to be verified by the Plexus Systems Chief Security Officer or other official). Any Plexus Systems employee as chosen by the Chief Security Officer or the Plexus Systems CEO may perform the monitoring.
- System administrators and developers may monitor all email that makes use of Plexus Systems resources for diagnostic, troubleshooting, and performance tuning purposes without special permission.
- It is forbidden to use Plexus Systems e-mail resources for the sending of illegal material. E-mail material must conform to the laws of all regions involved in the sending, processing, and receiving of the e-mail.
- If the monitoring of e-mail reveals possible criminal activity, the evidence may be given to the appropriate law enforcement officials. The decision to do so may only be made by the Plexus Systems Chief Security Officer or the Plexus Systems CEO, possibly in cooperation with appropriate customer authorities.
- It is forbidden to use Plexus Systems e-mail resources to knowingly send harmful electronic payload (such as viruses and worms).
- It is forbidden to use Plexus Systems e-mail resources for the sending of unsolicited commercial e-mail ("spam").
- Plexus Systems reserves the right to block all incoming unsolicited commercial e-mail, as these e-mails have a significant impact on system resources and performance.
- Only valid Plexus Systems users have permission to use Plexus Systems e-mail (SMTP) servers for the relaying of e-mail not destined for e-mail addresses hosted on Plexus Systems servers.
- It is forbidden to send email that contradicts the policies of the employee’s organization.
- It is forbidden to send email containing racist, sexist, or other discriminatory content.
Policy Creation Date: 01-01-00
Policy Revision Date: 10-11-07
Policy Administrator: Matt Harrell
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